PRODUCTION CANCELLATION POLICY
Harmony Productions LLC's Production Cancellation Policy | Guidelines for Booking and Canceling Media Projects
Once a production is confirmed by both parties and dates, call times, and fees are agreed upon via email, the date will be considered booked. If a production is booked verbally, it must be followed up with an email from Harmony Productions LLC, giving confirmation of dates, times, and fees agreed upon, and it should be reconfirmed via email by the client.
A cancellation fee will apply at the rate of 50% of the Full Day Rate if the production is canceled within 48 hours of the pre-agreed call time.
A cancellation fee of 100% of the Full Day Rate will apply if the production is canceled within a 24-hour period from the agreed-upon call time. These cancellation times are to be measured by standard business days, excluding weekends and public holidays.
Force Majeure Cancellations
"Force Majeure" means superior force. Such forces could include fire, earthquakes, labor strikes, war, civil unrest, tsunamis, or hurricanes. Force Majeure Cancellations DO NOT apply to rain, potential rain, fog, heat, or other usual weather occurrences. Due to a Force Majeure, either party may cancel a production without a cancellation fee or without standard notice without threat of legal ramifications. However, reimbursement of any production rental equipment, travel expenses already made, etc., will still be owed by Harmony Productions LLC even in case of Force Majeure cancellation.
Standard Production Workday/Overtime
The standard production workday will be the hourly rate of a 10-hour workday. Overtime will be billed in ¼-hour increments.
Standard production workday is up to 10 hours, including a one-hour meal break. An additional meal break is required after the 10th hour.
Work performed over 10 hours will be billed at one and one-half times the hourly rate of a 10-hour workday up to the 14th hour.
Hour 14 and beyond will be billed at double the hourly rate of a 10-hour workday.
Production Start Time
The standard production workday Day Rate will typically begin at the time Harmony Productions LLC is required to be at the studio to begin camera/production set-up or at the time Harmony Productions LLC is required to pick up and transport production equipment from the studio or another location to the shoot location.
For out-of-town shoots involving travel, the Day Rate will begin at the time Harmony Productions LLC is required to be at the airport, train station, etc., to travel to the shoot destination or, if required, at the time Harmony Productions LLC is required to pick up production equipment from the studio or another location to take along to the airport or another transportation facility.
For local travel shoots (shoots within 30 miles of the industry-standard location in Los Angeles) requiring Harmony Productions LLC to use their vehicle, the standard production workday will begin at Harmony Productions LLC's “call time” at the location or studio. If the shoot location is within 30 miles of Los Angeles, it is considered a “local shoot,” and travel time will not be billed unless Harmony Productions LLC is required to pick up and deliver production equipment in their vehicle. In such cases, the Day Rate begins at the time of pick-up.
Any shoot located beyond a 30-mile radius from the industry-standard point in Los Angeles is considered an “out of town” location shoot. Harmony Productions LLC's Day Rate will then begin after 30 miles of travel to the shoot location from the studio or the industry-standard location in Los Angeles whenever Harmony Productions LLC travels independently to or from the location, having completed all work per the day required for the shoot, including packing, storing, or transporting equipment.
Full Day Rate
The Full Day Rate will always be implemented during a shoot when Harmony Productions LLC is on an out-of-town shoot requiring an overnight stay. This rate will apply whether the shoot takes 1 hour or 9 hours. The full day rate will also apply on any day when a shoot was planned but then is canceled for any reason once Harmony Productions LLC has arrived at the travel destination and is prepared to shoot. If advance travel days are required that do not include production work of any kind on such a day but include travel only, a “travel day” rate will apply, which is typically a one-half day rate if travel time is less than 5 hours. For travel time of more than 5 hours requiring an overnight stay, a full day rate will then apply unless otherwise negotiated in writing in advance of the shoot. When out-of-town, the Standard Production Workday rate ends when Harmony Productions LLC has completed all work per the day required for the shoot, including packing, storing, or transporting equipment.